How to Send an Email from a Different Address in Gmail

If you have multiple email addresses but prefer to manage everything from a single inbox, Gmail allows you to send an email from a different address without needing to switch accounts. This is particularly useful for people who manage both personal and business email accounts. Below, we’ll walk you through the steps to do this securely.

Step 1: Add an Address You Own in Gmail

To send an email from a different address in Gmail, start by adding your other email account:

1. Log into your Gmail account.
2. Click the gear icon at the top right and open Settings.
3. Navigate to the Accounts and Import tab.
4. Under “Send mail as,” click Add another email address.
5. Enter the name and the email address you want to send emails from.
6. Click Next Step.
7. Input the SMTP server details for your other email account, along with your username and password.
8. Click Add Account to finish the process.

Step 2: Verify Your Email Address

After adding the new email address, Gmail will send a verification message to ensure you own the account:

1. Open the confirmation email sent to the account you just added.
2. Click the link within the email to confirm that you own this address.

Step 3: Send an Email from a Different Address

Once your new email address is verified, you can choose which address to send emails from when composing messages:

1. When composing an email, click on the From line to reveal a dropdown of available email addresses.
2. Select the email address you wish to use for sending.

If you don’t see the “From” line, click on the space next to the recipient’s email to make it visible. Gmail will remember your selection for future emails until you choose to send from another address.

Best Practices for Using Multiple Email Addresses

It’s important to note that while Gmail allows you to send emails from different addresses, some email providers may block messages if the email isn’t authenticated properly. Be sure to verify all addresses and configure SMTP settings accurately to prevent emails from being marked as spam or blocked.

Benefits of Managing Multiple Email Addresses in Gmail

Managing multiple email addresses from a single Gmail account can save time and improve productivity. For example, small business owners can manage their business and personal emails from one interface, avoiding the need to log into multiple accounts throughout the day.

To learn more about email management, check out this Gmail help guide.