If you use multiple email addresses but prefer managing everything from a single inbox, Gmail allows you to change your “From” address when sending emails. This is useful for professionals managing business and personal emails or anyone who wants flexibility without switching accounts. Follow these updated steps to change your “From” address in Gmail securely and efficiently.
Step 1: Add Another Email Address to Gmail
To send an email from a different address in Gmail, you first need to change your Gmail ‘From’ address by adding the email account:
Log into your Gmail account.
Click the gear icon (top right) and select See all settings.
Navigate to the Accounts and Import tab.
Under “Send mail as”, click Add another email address.
Enter the name and email address you want to send emails from.
Click Next Step.
Input the SMTP server details for your other email account, along with your username and password.
Click Add Account to finalize the setup.
Step 2: Verify Your New Email Address
Once you’ve added the email, Gmail will send a verification message to ensure you own the account:
Open the confirmation email sent to the address you just added.
Click the verification link in the email to change your Gmail ‘From’ address.
Alternatively, enter the confirmation code in the Gmail settings where you added the address.
Step 3: Send Emails from Your New Address
Once verified, you can choose which email address to send emails from:
When composing an email, click the From field (if not visible, click in the recipient’s field to make it appear).
Select the email address you want to use from the dropdown list.
Gmail will remember your selection for future emails unless you manually switch it. Changing the Gmail ‘From’ address like this is simple and effective.
Best Practices for Changing Your “From” Address
Authenticate Your Email: Ensure your SMTP settings are configured correctly to prevent emails from being marked as spam.
Set a Default Sending Address: If you frequently use a specific email, go to Settings > Accounts and Import > Send mail as and set it as your default.
Check SPF/DKIM Settings: If using a business domain, update your SPF and DKIM records to improve email deliverability. This can help with smooth email operations when you change your Gmail ‘From’ address.
Benefits of Managing Multiple Addresses in Gmail
Efficiency: Manage all your emails in one place without switching accounts.
Professionalism: Send business emails from your work address while keeping everything in a single inbox.
Flexibility: Easily toggle between personal and business addresses based on your needs.
By following these steps, you can seamlessly change your “From” address in Gmail, ensuring smooth communication without juggling multiple accounts. To change your Gmail ‘From’ address is just a matter of following the simple steps.
Implementing DMARC (Domain-based Message Authentication, Reporting, and Conformance) is essential for enhancing your email security and protecting your domain from phishing and spoofing attacks. Follow this step-by-step guide to set up DMARC for your domain:
1. Ensure SPF and DKIM Are Configured
Before setting up DMARC, confirm that both SPF (Sender Policy Framework) and DKIM (DomainKeys Identified Mail) are properly configured for your domain. These protocols authenticate your emails and are prerequisites for DMARC.
A DMARC record is a TXT record added to your domain’s DNS settings. It specifies your DMARC policy and provides instructions on how to handle emails that fail authentication.
p=none: Policy for handling emails that fail DMARC checks (none, quarantine, or reject). Starting with none allows you to monitor without affecting email delivery.
rua=mailto:dmarcreports@yourdomain.com: Address to receive aggregate reports.
ruf=mailto:dmarcforensic@yourdomain.com: Address to receive forensic reports.
Note: Replace yourdomain.com with your actual domain and ensure the email addresses for reports are valid and monitored.
3. Publish the DMARC Record
Access your DNS management console through your domain registrar or hosting provider.
Add a New TXT Record:
Name/Host: _dmarc
Type: TXT
Value: Paste the DMARC record value created in step 2.
Save the changes to publish the DMARC record. Propagation may take up to 48 hours.
After publishing, you’ll start receiving DMARC reports at the specified email addresses. These reports provide insights into email authentication results and potential issues.
Aggregate Reports: Summarize authentication results over a period.
Forensic Reports: Provide detailed information on individual emails that failed authentication.
Regularly review these reports to understand your email authentication status and identify any unauthorized use of your domain.
5. Adjust DMARC Policy as Needed
Based on the insights from the reports, you can adjust your DMARC policy to a stricter setting:
p=quarantine: Emails that fail DMARC checks are marked as spam or placed in the recipient’s junk folder.
p=reject: Emails that fail DMARC checks are rejected and not delivered.
Implement these stricter policies gradually, ensuring legitimate emails are not affected.
By following these steps, you can effectively set up DMARC to protect your domain from email-based threats and improve your overall email security posture.
Forwarding email addresses within your EZtransition account allows you to redirect incoming emails to another address, ensuring you never miss important communications. Follow these steps to set up email forwarding:
Navigate to the Services section and select your hosting package.
2. Open cPanel
Within your hosting package details, locate and click on the cPanel button to access your control panel.
3. Navigate to Email Forwarders
In cPanel, scroll to the Email section.
Click on Forwarders.
4. Add a New Forwarder
Click on Add Forwarder.
In the Address to Forward field, enter the email address you want to forward (e.g., info@yourdomain.com).
In the Destination section, select Forward to Email Address and enter the destination email address where emails should be sent (e.g., yourname@gmail.com).
Click Add Forwarder to save the settings.
5. Verify Forwarding
Send a test email to the forwarded address to ensure it redirects correctly to the destination address.
By following these steps, you can efficiently create and manage email accounts within your EZtransition hosting service.
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